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Marketing/Proposal Coordinator

FOX Architects seeks a Marketing Coordinator to support services for the acquisition of new business.  They provide research and preparation of proposals, brochures, qualification packages, external and internal communications and other business development services and materials – in alignment with the FOX brand.  This role requires solid technical knowledge of the proposal process and the software required to successfully produce these materials.  This role reports and collaborates closely with the Architecture studio and will be based in downtown DC office location.


Primary Responsibilities

  • Produce well written, professionally presented proposals in a fast-paced environment with multiple deadlines
  • Prepare and develop winning proposals and statements of qualifications (SOQs)
  • Coordinate and produce responses to RFIs, RFQs, RFPs, presentations and award submissions including research, writing, analysis, page layout, proposal graphics and cover design, etc.
  • Create a proposal outline that will be used as a key document design and control tool
  • Write proposal copy for review and editing by others, with minimal edits/changes necessary
  • Proofread, edit and provide quality reviews of proposals prepared by self and others.
  • Provide proposal information to FOX leadership upon request
  • Update all proposal materials to reflect current conditions
  • Create and maintain project fact sheets and resumes
  • Update and maintain client testimonials and references
  • As required, add client content into the CRM database (Deltek Vision)
  • Provide content for social media, marketing and/or new business collateral when needed




  • Strong commitment to client service and quality work product
  • Ability to organize multiple deadlines while demonstrating flexibility and the ability to organize and perform multiple tasks concurrently and efficiently
  • Work collaboratively in a team environment with principals of the firm, design professionals, the marketing team and consultants
  • Superior writing and editing communication skills
  • Proactive by taking initiative and doesn’t wait to be asked
  • Resourceful and thinks ahead
  • Team player (reliable, flexible, helpful, collaborative)
  • Client-centric and service oriented attitude
  • Extreme attention to details
  • Has a strong professional drive and entrepreneurial spirit
  • Bachelor's degree in Marketing, Communications, English, Writing, or related field
  • 3+ years of full-time professional experience in proposals and marketing
  • Technical writing background is a plus
  • Proficient in Microsoft Suite, Adobe Creative Suite; Deltek Vision
  • Industry experience in architecture, design, construction and/or commercial real estate preferred



Please make sure to include your work samples (examples: writing samples and marketing collateral/campaign) when submitting your employment application!

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